Information system

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Key figures

Reorganisation to better respond to IRD’s expectations and support its strategy

The department for the development of innovative digital usage (DDUNI) was reorganised in late 2016, in response to several objectives:

Encouraging the pooling of solutions and modernisation of management processes

The project to implement the new financial information system, SIFAC EPST, based on the SIFAC solution pooled by the AMUE, the French shared-services agency for Universities and Higher Education and Research Institutions, occupied a large portion of our resources throughout the year. A special start-up support system was set up for the start of the 2017 financial year.

An application used to manage competitive selection processes was implemented. Its architecture enables computerised management of the various stages in the process, from publication of vacancies to the publication of results.

As part of the dematerialisation of administrative processes and the implementation of electronic signatures, a pilot electronic signature book has been introduced for the circulation, validation, electronic signature and archiving of the decisions issued by IRD’s legal affairs department.

This project will continue over 2017 for the dematerialisation of paper signature books for all IRD structures.

Building a real ecosystem for scientific data and management of the scientific activity

A framing study has defined a pragmatic roadmap for the construction of the first components of the future research activity information system (SIAR): a research structure and geo-navigation data consolidation portal, a shared contract, convention and partnership management application, improved management of staff numbers, structures and movements, an application to manage human resource and budget requests, etc.

Completing the IS with steering and decision-making functions

A framing study has defined a pragmatic roadmap for the construction of the first components of the future research activity information system (SIAR): a research structure and geo-navigation data consolidation portal, a shared contract, convention and partnership management application, improved management of staff numbers, structures and movements, an application to manage human resource and budget requests, etc.

Improving information system security

A new IRD information system charter has been established. It replaces the previous charter that dated from 2004 and now obsolete, especially with regard to new regulations, new technologies and new uses of information systems (social media, mobile telephony, etc.).

As part of awareness-raising efforts regarding computer security, IRD’s IS security staff produced a leaflet reiterating the ‘12 practical rules to protect my digital profile’.

Strengthening IRD's international communication network and replacing obsolete infrastructure

Internet speeds were increased for the Brazil, Madagascar and Nouméa representations.

Obsolete hardware and infrastructure was replaced at around 14 sites, for example new cabling for the local network at several international sites, installation of more recent network and security hardware, removals to rationalise premises, and replacement of video conferencing material in the Occitanie regional delegation’s amphitheatre.

Supporting and assisting IS users and improving service operation

A new authentication system has been introduced to enable non-IRD personnel who are members of the Institute’s units to automatically receive the IRD-Infos newsletter and access the Institute’s intranet.

4,800 IS users – IRD agents or otherwise – use the email service. 160 million emails were exchanged over the IRD platform in 2016, of which 17 million were outgoing. The user service centre was called on 14,800 times, mainly for issues concerning account management and messaging.

The action plan devised by the department for the development of innovative digital usage (DDUNI) helped overcome recurring incidents with the messaging system and stabilise the platform by the end of the year.